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Fleet management
The cost-efficient way to manage your fleet
Miles Monitor can produce essential fleet management information, giving you a complete overview of your fleet's expenses and operational workings. Using our complete fleet management solutions will help you to see where you can make cost savings and improve efficiency across your entire fleet.
Using our mobile app your employees can accurately record business mileage, simply by logging the start and finish of each journey. The Miles Monitor app can also process travel-related costs, including motorway tolls and hotels, eliminating the need for receipts.
Information from each driver’s app is uploaded and stored centrally using our online Miles Monitor fleet management software. With their exclusive access fleet managers can review data from all vehicles and drivers to streamline their mileage audits, create reports on carbon emissions and MPG – as well as review the repayment of expenses, thereby reducing administration time.
As part of our Miles Monitor service, we can manage grey fleet compliance and driving licence checks to verify your drivers have the correct documentation to drive for you, protecting your company.
Miles Monitor
Capture and audit your fleet mileage
Capture accurate mileage with our Miles Monitor app. Our online reports provide a detailed analysis of data for your entire fleet, helping you to audit your employees’ business mileage and fuel expenditure to ensure efficiency and driver safety.
Mileage capture
Using the Miles Monitor app, or our online software, it’s easy for your drivers to accurately record their business mileage for each and every journey they make. This can help you improve efficiencies as well as save time and money.
As part of our service we will regularly audit your drivers’ journeys, overlaying the fuel spend with the mileage, we can then advise you if we spot any inefficiencies. What’s more, our mileage breakdown reports ensure you’re not over-paying or under-paying business mileage claims.
Drivers/employees
Take the hassle out of recording business mileage for your drivers
- Easy-to-use mileage capture app
- Distinguish between business and personal mileage
- Record receipts for expenses and mileage
Managers
Get accurate mileage reports from a simple, online dashboard.
- Access individual business journey data
- View your company’s fuel spend analysis
- Create monthly reports on MPG and CO2 emissions
Mileage audit
Using mileage captured by your drivers you will be able to easily calculate the carbon emissions for your entire fleet.
Finding the time to review mileage data for all your fleet vehicles can be a challenge, that’s why we have a skilled customer service team whose job it is to help you and your drivers get the best out of Miles Monitor.
We can help by highlighting when things like fuel spend compared to recorded mileage don’t quite match. With your permission, they can contact your drivers to encourage them to keep accurate records, or explore when they spot any exceptions to normal driver routines.
Enhanced functionality for LCVs and HGVs
For managers of mixed commercial fleets, Miles Monitor can include information about LCVs and HGVs, giving you a complete overview of your driver and vehicle performance.
Fleets using telematics
Miles Monitor accepts data from pre installed GPS monitoring systems through a simple feed. By combining this data with information captured via Miles Monitor, fleet managers can accurately assess MPG and CO2 performance by vehicle.
Expenses claims and reporting
Fuel costs aren’t the only travel-related expense your drivers need to claim for.
You can process all travel-related expenses, like motorway tolls, hotels and food and drink, using the Miles Monitor app. It offers one central place to store expenses securely online – so no more lost receipts.
Drivers/employees
Do away with expenses forms for your drivers.
- Instantly submit photo receipts
- No more form filling
- Submit expenses claims on the go
Managers
Reduce paperwork, driver chasing and approval times for travel expenses.
- Review and approve expenses online
- No more paperwork or driver chasing
- Receive a payroll-ready file
Payroll ready reports
Miles Monitor produces an HMRC-compliant, payroll-ready report in an Excel format so it can be easily uploaded to your accounting system or edited if needed.
Complete grey fleet compliance
As part of our complete fleet management solution we can keep your fleet compliant by checking your drivers have valid documentation to drive safely on UK roads. Our customer service team can validate driving licences, insurance and MOT certificates, providing consolidated reporting and a clear audit trail for your business.
Driving licence
check
We can check drivers have the correct documentation to drive for your business. By opting for ongoing management we conduct annual checks taking the entire job off your hands and lifting the compliance burden.
MOT certificate check
If drivers use their own vehicles we can ensure their vehicles are road legal and safe to drive with our MOT certificate check, keeping your business and drivers compliant and freeing you up to manage your fleet.
Insurance policy check
We’ll verify your drivers have the right insurance to drive their vehicles for your business. We follow up with drivers who don’t confirm their insurance cover and report any breaches of policy.
Management information
With Miles Monitor’s management information you’ll have everything you need to improve efficiency and make savings across your fleet. You can view individual trip reporting, plus a vehicle’s MPG and CO2, giving you an accurate overview of what’s working well and what could be improved.
Mobile app
Our easy-to-use mobile app makes drivers’ lives easier and mileage information capture more accurate. You’ll benefit from clear and accurate compliant mileage records that can be used for tax purposes and HMRC reporting, meaning even less time spent on administration.
Our mobile app uses GPS to track journeys and requires minimum effort from drivers. The information is fed directly into our online Miles Monitor fleet management system (no need to connect to a PC). Drivers can also upload fuel receipts by taking a photo on their mobile device – it really couldn’t be easier.
